Facts & Questions
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Explanation of the most common icons used in the system:
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How to activate or delete couples/ formatons / dancers in "Fast Registration Process"?
The Fast Registration Process is initiated at the beginning of each new dancing year when all dancers, couples and formations are deactivated, and all registrations from the previous year canceled.
The Fast Registration Process will remain active during the whole year, and allow you a quick activation from the database of existing dancers, couples and formations:
- Activation of a couple activates also both dancers in that couple.
- Activation of a formation activates also all dancers in that formation.
- You can always activate also a single dancer
The best order to process Fast Registrations at the beginning of the year is to start with couples, then formations, and at the end with the individual dancers.
If you delete a couple or formation through this process, you will NOT delete the individual dancers who were members of that couple/formation.
- Menu-branch: Fast Registration / Couples
- Couples are sorted by the WRRC-id, in ascending order:
- Only couples where both dancers are within the age limits of the respective category are shown on this list. To change the category of the couple, go to the menu item "Fast Registration / Couple Category Changes".
- Important! After you have finished all necessary changes, click on the button "Confirm" to apply all activations/deletions in one step.
- Menu-branch: Fast Registration / Couple Category Changes
- Couples are sorted by the WRRC-id, in ascending order.
- For each couple you can choose the new category, depending on the age groups the couple is eligible to dance:
- Important! After you have finished all necessary category changes, click on the button "Confirm" to apply all changes in one step.
- Menu-branch: Fast Registration / Formations
- Formations are sorted by the WRRC-id, in ascending order.
- Activation of the formation automatically activates all listed members of that formation.
- Important! After you have finished all necessary changes, click on the button "Confirm" to apply all changes in one step.
- Menu-branch: Fast Registration / Dancers
- Dancers are sorted by the family name. Click on checkboxes to activate or delete dancers.
- Important! After you have finished all necessary changes, click on the button "Confirm" to apply all changes in one step.
How to register/edit dancer/couple/trainer?
- Menu-branch: Registration / Dancer Registration
- Dancers are sorted by the family name. You can use the filter fileds to search for specific dancer by the registration status or by name. Click on the icon "Clear" to remove all applied filters.
- Click on the appropriate icon (Edit/New) opens the modal window where you can edit the existing data, or add new dancer.
- For new dancers, you should upload the Antidoping form and copy of passport. Documents must be in PDF format. Documents are checked and verified by the WRRC Office.
- After activating the dancer, you should create the invoice for payment of the registration fee (see FAQ bellow).
- Dancer is fully registered when it is marked as active, registered (registration fee paid and confirmed) and verfied (antidoping and passport documents confirmed!
- Menu-branch: Registration / Couple Registration
- Couples are sorted by the WRRC-id, in ascending order:
- Click on the icon "New" opens the modal window, where you have to select the category of the couple, and combine female and male dancers to a couple. Only dancers who correspond to the age group of the selected category are shown.
- When you create new couple, it automatically becomes active.
- Couple is fully registered when BOTH dancers are active, registered (registration fee paid and confirmed) and verfied (antidoping and passport documents confirmed!
- Menu-branch: Registration / Trainers Registration
- Trainers are sorted by the family name. Registration process is analog to registration of dancers.
How to register/edit formations?
- Menu-branch: Registrations / Formations Registration
- Formations are sorted by the WRRC-id, in ascending order:
- ADDING NEW FORMATION: Click on the icon "New" at the top of the table opens the modal window, where you have to select the category of the formation. Depending on the type of the formation, in the modal window you will find the list of dancers, separate for female and male dancers (for mixed formations). Only dancers who correspond to the age group of the selected category are shown. Dancers who are already registered in some other formation are marked with red letters.
- When you create new formation, it automatically becomes active.
- Formation is fully registered when ALL dancers are active, registered (registration fee paid and confirmed) and verfied (antidoping and passport documents confirmed!
How to prepare invoices for registration fees?
After you register new dancers or activate existing dancers (either through the Registration/Dancers or Fast Registration Process), you have to create and pay the invoice for the Registration Fee.
- Menu-branch: Payments / Dancer Request
- Dancers are sorted by the family name.
- Only those dancers are visible on the list who have been activated, and for whom an invoice has not yet been requested, or payment on the issued invoice has not yet been confirmed by the WRRC:
- Important! After you have selecte all dancers, click on the button "Invoice" to create the invoice.
- Clik on the icon "Invoice" will automatically open the menu-branch "List of payments", from where you can print out the invoice.
- Menu-branch: Payments / List of payments
- Here you have a list of all issued invoices
- Click on th invoice number will open the new window with the invoice, which you can print out for your evidence.
How to announce competitors and their music to the competitions?
To announce the couple to the competition, both dancers must be fully registered. For couples in Rock'n'Roll Main Classes (Contact Style and Free Style), also both acro programs must be announced (one for the preliminary rounds, with 5 acrobatic elements, and one for the semifinal and final round, with 6 acrobatic elements.
- Menu-branch: Competition / Couple Announcement
- If you want to announce the music for the final round, you must first choose the music from the dropdown list (button "WRRC"), and then announce the couple.
- This must be done before the deadline for the announcements on the competitions!
- If you don't choose any music, the couple will receive the music from the WRRC
- Couples of RR Main Class Free Style and RR Main Class Contact style have two programs, and two choices of approved music:
• Music nr. 1 is for the final Footwork round
• Music nr. 2 is for the final Acrobatic round. - Example of the correct announcement of the MCFS couple to the competiton:
- Menu-branch: Competition / Formations Announcement
- To announce the music for the formation, you must first choose the music from the dropdown list (button "WRRC"), and then announce the formation. This must be done before the deadline for the announcements on the competitions!
- For RR Main Clas Formations, RR Quattro Formations and RR Juniors Formations you will have one dropdown list
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For RR Ladies and RR Girls Formations you will have two dropdown lists:
• Music nr. 1 is for the short program (preliminary rounds)
• Music nr. 2 is for the long program (semifinal and final rounds)
To announce the formation to the competition, all dancers must be fully registered. For formations in Rock'n'Roll Main Classes (Main Class and Quattro), also both acro programs must be announced (one for the preliminary rounds, and one for the semifinal and final round.